The STR Operations Trackers

Every self-managing host hits the same wall around month six: you cannot remember which plumber you used, what the last claim recovered, or whether the coffee pods are running low. The information exists – in texts, receipts, and your head – but it is not in one place, so it is not really yours. These six trackers are that one place.

Vendor Tracker – twelve rows for name, category, phone, rate, response time, rating and notes, with a prompt to put two names in every category so the night your only plumber does not answer is not the night you start searching. Maintenance Log – fourteen rows for date, issue, who reported it, severity, vendor, resolution and cost, totalling your maintenance spend for the period. Expense Log – twenty rows across date, description, category, vendor, amount and a receipt checkbox, with a running total, so tax season takes an afternoon instead of a weekend. Supply Inventory – eighteen rows for item, par level, on hand, reorder point, source and ordered status. Guest & Booking Log – sixteen rows for check-in, guest, nights, source, revenue, review and issues, totalling revenue for the period. Damage & Claims Log – ten rows for date, guest, damage, repair cost, whether you claimed and what you recovered, with total unrecovered calculated for you.

Fill them as things happen, not at month end. Save the file, never print it – one copy per property holds the whole history, and the totals are what the Monthly Business Review is built on.

13 pages. 606 fillable fields. Four running totals that calculate as you type.